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Switching Payroll Provider Is Easier Than You Think
We move your payroll across in as little as 48 hours, at any point in the tax year, with no disruption to your staff.
Signs It's Time to Switch
- Payroll errors or late payslips are upsetting staff
- You're unsure your sleep-ins, travel time or CIS are compliant
- HMRC or pension penalties keep landing
- You can't get hold of your current provider
- Fees keep rising with no extra service
How Switching Works
Step 1
Free Health Check
A 20-minute call to understand your payroll and spot any issues.
Step 2
Send Us Your Records
Upload them to your secure OneDrive folder.
Step 3
We Set Everything Up
We take over HMRC agent access and pension links, and import year-to-date figures into BrightPay Cloud.
Step 4
Your First Payroll
We run a parallel check against your last payroll, then process it and send payslips.
What We Need From You
- Latest payroll reports and year-to-date totals for every employee
- Employee details – start dates, tax codes, NI numbers, pay rates and hours
- PAYE reference and Accounts Office reference
- Pension provider details
- For construction: your subcontractor list, UTRs and verification numbers
- For care: rota or timesheet format, including sleep-ins and travel time
Do you need to tell your old provider?
Yes, give them notice under your current contract. We can help you word it and will collect anything we need directly once you authorise us.
Can I switch mid-year?
Yes. Year-to-date figures carry over, so your employees' tax and NI stay correct and there is no need to wait until April.
Ready to Switch?
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